Transactions by Unit Report

The Transactions by Unit report is normally printed prior to printing Operating Statements to verify that all entries have been made to each unit for the period.  It reads from the Transaction file and prints all transactions for the specified filter conditions that have a status other than 0 and have been made to a unit.

TUTORIAL SCENARIO

Print this report for Company Number 01 and all other values as shown in the image EXCEPT FOR DATES. Use dates that will apply to the dates you entered for your transactions.  Refer to the Notes on Fields if you need more info.

PRINT TRANSACTIONS BY UNIT REPORT

From the Drop Down Menu, select JIB-Preliminary Reports-Transactions by Unit.

The Transactions by Unit report is based on gross revenue, taxes and expenses per unit.

NOTES ON FIELDS

COMPANY NUMBER: Do one company at a time.  You should print Prelim Reports, print Operating statements, print Rev. Checks and update Operating Statements for one company at a time.

UNIT NUMBER: Leave blank for beginning and ending unit numbers to have Report print for all units.

BEGINNING AND ENDING TRANSACTION DATES: Normally this is the beginning and ending date of your period (or month).  Only transactions within the specified range are processed for the report.

      Tip on Dates:  You can use a Quick Key to quickly insert dates into the date field.

G/L NUMBER:  Only transactions in following ranges are used to Print Operating Statements.  See GL Number Restrictions

   30000-39999   REVENUE /SALES

   50000-59999   TAXES /DEDUCTIONS

   71000-75999   BILLABLE EXPENSES TO OWNERS

Normally you should use 30000 for the Beginning GL Number and 75999 for the Ending.  However, if you are getting tricky, you could for example:

   To print only for Expenses, specify:

    Beg. GL Number = 71000

    End. GL Number = 75999

  To print only for Revenue, specify:

    Beg. GL Number = 30000

    End. GL Number = 59999

PRINT ONE UNIT PER PAGE:  Normally say "N", as this uses more paper.

PRINT FROM YTD FILE:  Normally say "N", unless you are getting tricky.

Related Topics for Operating Statements and Checks

       Roughneck Help System       02/15/07  10:30 am      Copyright © 2006,  Roughneck Systems Inc.